| When deployed in tandem with Microsoft Office | | | | Workflow assimilation with Outlook email and home |
| SharePoint 2007, Microsoft Dynamics GP 10.0 is an | | | | page |
| ERP system that leverages several advanced | | | | By integrating GP with Microsoft Office SharePoint |
| features of SharePoint to enable internal workflow to | | | | 2007 several unnecessary steps in switching between |
| be seamlessly integrated with the user's own | | | | systems are eliminated, so users can view and decide |
| Dynamics home page, their email and overview list | | | | on workflow tasks from within their email inbox. |
| page functions. This benefits users in many ways, | | | | Workflow tasks can now be sent as emails, and |
| including best use of employee time, transparency of | | | | users can decide to approve, alter or reject decisions |
| workflow path which eliminates delays, and an alert | | | | inside their email. This strategic integration between |
| system which brings user's attention to tasks | | | | systems allows users to chronicle the path taken by |
| awaiting approval or review. | | | | the workflow. You may set it up on your Outlook |
| Greater flexibility with increased options | | | | calendar so that tasks in GP can be scheduled for |
| With release 10.0, workflows are easy to set up and | | | | completion. |
| allow far more flexibility than prior versions, by | | | | Another benefit of this integration is that it can be |
| integrating with Office SharePoint. One such feature | | | | leveraged so that an outline view of all alerts and |
| allows you to demand that specific users or even all | | | | workflow tasks that concern an individual employee |
| users of the ERP system have to submit their | | | | are exhibited on their GP home page. Home pages |
| documents to the workflow, thus enabling tighter | | | | are designed to clearly differentiate between |
| controls over tasks. Another aspect will allow you to | | | | workflow tasks that need to be done and |
| specify exactly when approval is required - for | | | | announcements that inform users about the |
| purchase orders involving amounts more than a | | | | workflow. |
| preset sum of money for example, thereby enabling | | | | Workflow merged with List function and various |
| faster decision making by allowing decisions below | | | | modules |
| that sum to be completed without approval. | | | | When various tasks or documents are grouped under |
| The conditions that are defined can themselves vary. | | | | comprehensive lists, the user can decide on many of |
| Each condition can be part of the workflow for one | | | | these at the same time, instead of trying to map the |
| user or an unlimited number of users. Also, conditions | | | | workflow for each one separately. The List Page |
| can be set up so that a single document is sent to a | | | | allows users to look at a task from the view point of |
| number of approvers, in a step by step process, as | | | | its urgency, the department and the individual |
| the workflow progresses through the company | | | | supervisor. List Page has filter capability, which means |
| hierarchy. Alternatively, workflow can be defined so | | | | tasks or documents can be prioritized if they have |
| that one decision is routed to many approvers, at | | | | not yet been submitted or those awaiting approval |
| the same time. | | | | can be viewed first. |
| When a task requires the review of many approvers, | | | | Specific modules that are influenced by the workflow |
| you can define the workflow such that a decision is | | | | tasks include General Ledger, Payables, Receivables, |
| approved only if a majority endorses it or if it is | | | | Purchase Order and Sales Order. In purchasing for |
| unanimous. When changes are requested or | | | | example, conditions can be specified to approve or |
| adaptations are made to the original task or | | | | reject documents and over ride credit limits. |
| document, a notification system can be set up, | | | | In effect, workflow is a crucial process that will |
| wherein the concerned user or initiator of the task is | | | | increase your internal business efficiency and |
| informed. | | | | productivity significantly. |